Skip page Logo and Brand information to navigation. Skip page header section and navigation, to main content.

Learn More About Our Services


Accounting Services

Bookkeeping

We can customize timely and efficient bookkeeping services to fit your business. If you desire to stay in-house, we can recommend and train your staff onsite in all segments of the bookkeeping process.

Our on Demand, no Contract, Bookkeeping solutions will offer you the ability to track income and expenses, send invoices to customers, access accurate financial reports or we can prepare, save and present for review on a quarterly, monthly, and/or annual basis financial reports.

Budgeting and forecasting support are also available. We support all major accounting programs including Quickbooks and Xero.

Bank Reconciliations

Accounts Payable

Accounts Receivables

Sales Tax Filings and Payments

Management Reports

Financial Statements

Financial Statement preparation for small business and not-for-profit clients is a long-standing service of this firm. Depending on the client's needs, monthly, quarterly and year-end balance sheets and detailed operating statements can be prepared and analyzed on a timely basis. 

Not-for-profit organizations have many stakeholders and each one has an interest in the financial
affairs of the organization. All stakeholders have a common interest in areas such as:

  • The protection of the assets entrusted to the organization; and
  • The efficient and effective use of the organization’s resources in furtherance of its purpose.

Some stakeholders have quite specific interests. For example:

  • Funders (e.g., governments or foundations) want assurances that their contributions to the organization have been used in accordance with the funding submission and subsequent approval;
  • Donors (particularly major donors) want assurances that their contributions have been applied according to their wishes; and
  • Members have an interest in how their fees have been deployed and more generally in how the organization is performing; 

The organization, through its management, has a reporting duty to all of these stakeholders. Financial statements and other financial reports are communication tools that the organization uses to meet the information needs of its stakeholders.

Controllership Services

We can provide a comprehensive suite of Cloud Accounting, Business Support, and Consulting services that will save you time, money, and provide peace of mind. We leverage technology to create a customized accounting and business support services based on our assessment of your unique operations and internal controls. Our Controllership Service will provide guidance on your entire financial operation, including entity selection, cash flow forecasting, business modeling, and budgeting. We can provide executive-level strategic direction, superior financial planning, and analysis, technical consulting on complex matters, special project execution, and high-level transaction processing in a controlled environment.

Our team of experienced staff is trustworthy, reliable, and has the technical knowledge and problem-solving abilities to resolve complex finance and accounting issues while continuing to strengthen the operational effectiveness and collaborative environment of our clients. We have the knowledge and insights to engage your financial and strategic planning outlook to determine and direct your path to future growth.

Some of our Controllership services:

  • Cash flow planning and analysis
  • Establishing accounting systems and controls
  • Strategic planning and forecasting
  • Financial reporting and analysis
  • Accountant/bookkeeper training and direction
  • Profit enhancement
  • Tax planning and analysis
  • Management information audit
  • Point-of-sale software and support
  • Selected Accounting Software set up, training and support
  • Risk Assessment

Payroll Services

Makes Payday Easy, Fast, and Affordable

You started your business because you know what you’re doing. You build, you create, you consult. But payroll is a constant issue that takes up your time and concentration and ties up money. Getting it right means avoiding trouble and keeping up employee morale. That’s what Maitland & Associates Payroll does. We let you keep your money longer and be more flexible about how it gets out. We’re your business partner who handles the unfun stuff, letting you do what you do best. Let’s work together.

Cut Your Payroll in Half! Enjoy Flexibility With Your Payroll!

In your business, things can change daily. You might need to change how your payroll is handled on the fly. We don’t think you should be bound by your payroll company. We give you the flexibility to:

  • Run an extra payroll
  • Run payroll same-day or next-day
  • Cancel payment in case of an error

We’re your partner. We’ll work on your schedule.

Services include: Set up and maintenance of all records, time card tabulations, withholdings of tax and benefit contributions. Federal and State tax filings, Direct Deposit or issuance of checks, Employee 24-hour access to paystubs, W2, make changes to W-4 and personal information. Annual preparation of all W-2s and 1099 forms.


Tax Preparation Services

Business Tax Returns

Small business tax return preparation and filing instructions is a core service offered to our clients. Whether your company is a C corporation, S Corporation, Not-for-Profit, Limited Liability Company, Partnership, or Sole Proprietor, a properly prepared tax return can be filed to minimize the tax owed.

Before we prepare your business tax return, we assess your business's current financial posture and analyze the gaps and plan ahead. By determining the projected marginal tax rate for each year, we can weigh the advantages of accelerating income or deductions. Here some important considerations that we address:

  • Bonus depreciation and expensing rules
  • The newly qualified business income deduction
  • Potential changes to your entity status
  • Compensation deductions
  • Business loss claims
     

 

Tax Planning

Tax planning and tax forecasting services for individual and small business clients are a core competency of the firm. Effective tax minimization begins with long-term tax strategizing to establish overall objectives and is maintained with conscientious and consistent annual tax forecasting and mid-year tax planning.

Recent tax reform has added more complexity to planning given that you now have to navigate through a multi-layer tax system in conjunction with running multi-year scenarios to gain a clear picture of the tax landscape in order to advise your clients on virtually all of their personal financial planning decisions. With the more generous estate tax exclusions under the TCJA, the financial planner’s focus will increasingly turn to multi-year income tax planning. The thresholds for having a client become subject to the tax on net investment income and the higher rates on qualified dividends and long-term capital gains are planning areas that will be addressed.

Here are some factors for tax planning consideration: • Basis of assets • Legal title of assets • Choice of business entity • Income in respect of a decedent • Life insurance • Retained incidents of ownership • Assignments • Insurance and retirement plan beneficiary designations and settlement options • Annuities • Employee benefits • Executive compensation • Charitable giving • Income splitting within the family • Alternative minimum tax • Income taxation of trusts • The impact of the NIIT 

Individual Tax Return

Maitland & Associates offers a full range of professional income tax preparation services and solutions. From busy singles to families on the go, we provide tax preparation services for federal, state, and local taxes. 

Our licensed tax professionals each year remain current and educated with the rapidly changing laws through continuing education to ensure that you benefit from every allowable credit and tax deduction. We are committed to preparing an accurate tax return and the maximum refund possible.

Tax Preparation Checklist

PERSONAL INFORMATION FOR EACH FAMILY MEMBER:

 Name   Date of Birth

 Social Security Card /ITIN/ATIN   Last Year's Tax Return

 Valid Driver's License   Fill out Referral Sheet for Cash Back!

INCOME AND TAX INFORMATION:

 W-2's   Interest (1099-INT or substitute)

 Dividend Slips (1099-DIV or substitute)   Stock Sales (1099-B or substitute)

 Self-Employment Income and Expenses   Sale of a Personal Residence

 Rental Income and Expenses    Sale of any Business Assets

 Gambling or Lottery Winnings (W-2G for some winnings)   State Income Tax Refund (1099-G)

 Pension Income (1099-R)   Estimated Taxes Paid

 Social Security or Railroad Retirement (SSA-1099 or RRB-1099)   IRA or 401(k) Distribution (1099-R)

 Unemployment Compensation (1099-G)   Miscellaneous Income (1099-MISC)

DEDUCTIONS/ADJUSTMENTS:

 Medical Expenses   Real Estate or Personal Property Taxes

 Mortgage Interest   Charitable Contributions

 Employee Business Expenses   Gambling Losses

 Moving Expenses   Traditional IRA Contributions

 Higher Education Expenses   Educator Expenses   Student Loan Interest

TAX CREDITS:

 Child Care Provider/Address and Employer Identification Number (EIN) or Social Security Number (SSN)

 Adoption Expenses

 Retirement Savings Contributions


Other Services

Agreed Upon Procedures

 

 

If you are looking for accountability, compliance, and proper order in your evaluation of certain standard operating procedures or policies, our team will guide you in developing those procedures that will enunciate your expectations. We can ease uncertainty in assessing certain business strategies that may shape the future of business.

Agreed-Upon Procedures can be structured to test, or review procedures related to the subject matter below, but not limited to:

  • Ohio Department of Job Family Services - validity and accuracy of the cost report.
  • Verification of compliance and reporting requirements.
  • Government Program evaluation.
  • Grant and contract compliance review.
  • Sarbanes-Oxley Act (SOX) Compliance. 
  • Florida AHCA - Proof of Financial Ability to Operate 

Not-for-Profit Formation

 

 

 

 

 

 

 

Change the world with your brilliant idea by starting a Non-for-Profit Organization. We can help you earn that 501(c)(3) tax-exempt status with the Internal Revenue Service and the State.

The 501(c)(3) formation and applications services include:
 
File Articles of Incorporation documents with the Secretary of State
File for Employer Identification Number (EIN) 
Create an organization's by-laws
Complete Form 1023 and supporting narrative
Create Compensation and Conflict of Interest Policies
Address any correspondence State and Federal agencies


Send Us a Message

We would love to hear from you!

866-285-6422 Fax: 317-849-4645 info@maitland-cpa.com

Get clarity on your tax and accounting situation

Call 866-285-6422